THE ORTHODONTIC CLINIC
01224 611633
9 Golden Square, Aberdeen
Complaint Handling

Complaints Procedure

In our practice we take complaints very seriously and try to ensure that all our patients are pleased with their experience of our service. When patients complain, we aim to deal with them courteously and promptly so that the matter is resolved as quickly as possible. This procedure is based on these objectives.
Our aim is to react to complaints in the way in which we would want our complaint about a service to be handled. We learn from every mistake that we make and we respond to customers' concerns in a caring and sensitive way.
  1. The person responsible for dealing with any complaint about the service which we provide is Holly Wilson, Clinic Coordinator.
  2. If a patient complains on the telephone or at the reception desk, we will listen to their complaint and offer to refer him or her to the Clinic Coordinator immediately. If the Clinic Coordinator is not available at the time, then the patient will be told when they will be able to talk to the Clinical Director, Dr Lisa Currie, and arrangements will be made for this to happen. The member of staff will take brief details of the complaint and pass them on. If we cannot arrange this within a reasonable period or if the patient does not wish to wait to discuss the matter, arrangements will be made for someone else to deal with it.
  3. If the patient complains in writing the letter or email will be passed on immediately to the Clinic Coordinator.
  4. If a complaint is about any aspect of clinical care or associated charges it will normally be referred to the Clinical Director, unless the patient does not want this to happen.
  5. We will acknowledge the patient's complaint in writing and enclose a copy of this code of practice as soon as possible, normally within 3 working days.
  6. We will seek to investigate the complaint within 10 working days of receipt to give an explanation of the circumstances which led to the complaint. If the patient does not wish to meet us, then we will attempt to talk to them on the telephone. If we are unable to investigate the complaint within 10 working days we will notify the patient, giving reasons for the delay and a likely period within which the investigation will be completed.
  7. We will confirm the decision about the complaint in writing immediately after completing our investigation.
  8. Proper and comprehensive records are kept of any complaint received.
  9. If patients are not satisfied with the result of our procedure then a complaint may be made to:
Dental Complaints Service
Stephenson House
2 Cherry Orchard Road Croydon
CR0 6BA
Phone: 08456 120540
Follow us